Template letters
Response letters, built in.
Respond to any tax notice in a few clicks. Kata reads the notice, 198 data fields fill the letter, and your team reviews and sends. No retyping. No copy-paste errors.
Response letterFilled by Kata
Penalty Abatement Request
Taxpayer: Sample Company, Inc.
EIN: XX-XXX4821 Period: Tax period
Notice: CP161 Amount: $4,218.00
Respond by Response deadlineNOTICENINJA
198data fields, auto-filled
Hundredsof prebuilt letters
9M+notices processed
SOC 2Type II certified
How it works
A few clicks. Letter generated.
The notice arrives
Kata reads it and extracts every detail into your workflow.
Choose the recipient and template
Pick the recipient type and a prebuilt or custom letter.
Select the agency
Department, city, local office, or local collector. The agency address is built in.
Generate and send
The letter is filled and ready. Your team reviews and sends.
Data fields
198 data fields, filled before you open the letter.
Kata extracts the details from every notice. Any template can pull from all 198 fields, so your team reviews the letter instead of building it.
Taxpayer
- Entity name
- EIN
- Client contact
Notice
- Notice type
- Notice date
- Form type
- Reference number
Amounts and dates
- Tax period
- Amount due
- Penalty amount
- Response deadline
Agency
- Agency
- Agency address
- Jurisdiction
And more than 180 additional fields, ready to drop into any letter.
Make every letter yours
Prebuilt is great. Yours is better.
Every firm talks to agencies and clients a little differently. Choose how your letters read.
1
Edit the prebuilt letters
Start from hundreds of ready-made letters for federal, state, and local agencies, including penalty abatement requests, payment explanations, information requests, and power of attorney correspondence.
2
Design your own
Build templates in your firm’s voice and format, drop in any of the 198 data fields, and standardize responses across your whole team.
3Coming soon
Use your AI
Connect your own AI tools through the NOTICENINJA MCP server to draft and respond using your templates and data.
Client facing?
Set it once. Every client hears from you.
PEOs, payroll providers, and CPA firms: when a notice arrives, your clients want to know what it is and what happens next. NOTICENINJA tells them automatically.
- Default letters by workflow type. Choose prebuilt or custom letters as your defaults.
- Confirmations on open and close. A New Workflow Confirmation when the workflow opens, and a Close Workflow Confirmation when it is resolved.
- Original notice attached. Include the notice with either letter.
- Override on any workflow. Change the letter for an individual workflow whenever you need to.
NOTICENINJA MCP server Coming soon
Your AI, meet your notices.
MCP, the Model Context Protocol, is an open standard that lets AI tools securely access data and take actions in other systems. Soon, you’ll be able to connect the AI tools your team already uses directly to NOTICENINJA.
Your AIthe tools you already use
MCP serversecure connection
NOTICENINJApowered by Kata
Pull notice data
Access notice details and client context securely.
Draft responses
Use your templates and the 198 data fields to write letters.
Work in real time
Check notice status and interact with workflows.
Partner letters, connected.
We’re working with partners to connect their letters and expertise to NOTICENINJA through the MCP server. When a notice calls for a partner’s letter, your team will generate it right alongside your own templates.
- Partner letters available inside your workflow
- The same 198 data fields, filled automatically
- Every letter tracked and auditable in one place
Kata handles ingestion. Your AI handles the conversation. Every action stays compliant, tracked, and auditable.
Get early accessBuilt for teams that answer notices every day
One letter workflow, every kind of team.
PEOs and payroll providers
Send consistent letters across hundreds of client companies, and keep every client informed automatically.
CPA firms
Respond in your firm’s voice and letterhead, with client communications that go out on time.
Corporate tax teams
Standardize responses to your internal approach and keep every letter accurate across entities.
Questions
Where do the 198 data fields come from?
Kata, our agentic AI ingestion engine, reads each notice and extracts its details, along with the client and agency information already in NOTICENINJA. Any template letter can pull from those fields.
Can we customize the prebuilt letters?
Yes. Edit any prebuilt letter, or build your own templates from scratch using any of the 198 data fields.
Can letters go to clients automatically?
Yes. In your automatic letter settings, choose a default letter for each workflow type. Clients get a New Workflow Confirmation when a workflow opens and a Close Workflow Confirmation when it is resolved.
Can we include the original notice?
Yes. You can attach the original notice to either automatic confirmation letter.
What if one workflow needs a different letter?
You can override the default letter on any individual workflow.
Which agencies do the letters cover?
The prebuilt library covers federal, state, and local agencies. When generating a letter, you can address it to a department, city, local office, or local collector.
When will the MCP server be available?
The NOTICENINJA MCP server is coming soon. Email us to join early access.
Will partner letters be available?
Yes. We’re working with partners to connect their letters to NOTICENINJA through the MCP server, so you can generate them alongside your own templates, with the same data fields filled in.
Is my data secure?
NOTICENINJA is SOC 2 Type II certified, and every action in the platform is tracked and auditable.
Innovate. Automate.
From notice to response, in one place.
See template letters in action, from the notice arriving to the client confirmation going out.
