Offsets, carryforwards, agency adjustments, abatements, audits, notices — the noise that buries what you're actually owed and leaves checks sitting for up to two years. Our signature proprietary program — built on technology available nowhere else — unravels it end to end: every dollar tracked from filing through cash, so your finance team sees what's owed, knows when it lands, and deposits each check with confidence.
Between offsets, carryforwards, and agency adjustments, what you're actually owed gets lost in the noise long before a check ever clears.
Offsets, carryforwards, and agency adjustments bury what you're owed. Most finance teams have no real-time view of refunds in flight.
Refund checks routinely go uncashed for up to two years while higher priorities take the team's attention.
Uncashed checks expire and the funds get pulled back by the agency. That money is simply gone.
Advisory firms recover refunds after the fact, episodically and at a premium. Recovery shops find missed money but never see the whole picture. We do both — and we're the only ones tracking the full lifecycle in one place: expected refunds, offsets, carryforwards, notices, and the actual cash that lands. A dedicated team runs this signature program end to end as a module on the NOTICENINJA® platform, getting refunds you're already owed into your account in months, not years.
Returns, overpayments, agency data, and notices ingested automatically by Kata™ — every entity, no manual keying.
Every refund you're owed is identified and watched from the moment it exists.
Agency adjustments reconciled against expectations — the noise unraveled.
Every notice tied back to the overpayment it affects, nothing orphaned.
Status tracked, agencies escalated, re-issuance handled before checks age out.
Funds confirmed in your account, expected vs. actual closed out, audit-ready.
A 3-year signature program sized to your refund portfolio — pricing is confirmed in your proposal, and engagements are structured so the value created exceeds the cost many times over.
The Refund Recovery module plus the notice, refund check, and audit workflows built around it — the full operating system for every entity, all three years.
An experienced recovery team working your portfolio every month — identification, claims, agency follow-through, deposit confirmation.
Filings, overpayments, agency data, and notices imported automatically — no manual keying, no blind spots.
Monthly recovery reporting, expected vs. actual by entity, every dollar tied to cash received.
The managed services package is the engine of the program. It's not software you have to drive — it's an experienced recovery team operating inside the platform on your behalf, accountable for getting every check from owed to deposited. Your finance team gets the visibility; ours does the chasing.
For private equity firms and multi-entity portfolios, the same team coordinates recovery across every EIN — one program, one reporting line, every entity covered.
See how managed recovery works for private equity portfolios →Continuous monitoring of expected refunds, offsets, and carryforwards across every entity — nothing waits for an audit to be found.
The team prepares and files claims, responds to agency notices, and resolves discrepancies before checks age out.
Status chasing, escalation, and re-issuance requests handled for you — the unglamorous work that actually moves deposit dates.
Recovery reporting and audit-ready documentation every month — expected vs. actual, by entity, tied to cash received.
Enter the refunds you're owed each year and how long checks sit today. Built for serious portfolios — typically $10M+ per year — we'll estimate what faster deposits could save you over the program's 3-year term.
Estimates are illustrative and use planning assumptions, not a quote. The Year 2 and Year 3 time-to-deposit trajectory is an illustrative model; actual year-over-year improvement is established from your real recovery data and accumulates over the term. Actual time-to-deposit, return on capital, and expiry rate are established in discovery; program pricing is confirmed in your proposal. Savings figures reflect interest/time-value plus checks saved from expiry over the 3-year term, before program fees.
Speed and certainty. Owed checks routinely sit for up to two years — and the longer they sit, the more you lose to idle capital, forgone interest, and checks that expire and get withdrawn entirely. We get that cash deposited in months instead, so the money works for you sooner and nothing ages out.
The annual platform fee covers the Refund Recovery module plus an allotment of the notice, refund check, and audit workflows built around it — one fee for the operating system that runs recovery end to end. It scales with portfolio size, so smaller funds (around $5M in recovery) come in at a reduced tier, and rises toward $150K for the full bundle at scale.
Refund recovery isn't a one-time cleanup — new refunds and checks come due every year. A 3-year term lets us clear the existing backlog and then keep time-to-deposit short on an ongoing basis, compounding the interest and capital benefit year over year.
Pricing is sized to your refund portfolio and confirmed in your proposal. Every engagement is structured the same way: the savings the program creates — interest earned sooner, capital redeployed earlier, checks saved from expiring — should exceed its cost many times over, and we'll show you that math against your own numbers before you sign anything.
This program isn't for everyone — it's built for serious refund portfolios, typically $10M+ per year, where the dedicated team and platform earn their keep many times over. Portfolios in the $5M–$10M range can work depending on how long checks currently sit; below that, we'll be straight with you that the math doesn't favor a full engagement yet.
Intake runs on Kata™, our agentic data ingestion engine. It pulls refund, offset, and agency data into one reconciled view automatically — no manual data entry on your side.
Book a recovery review and we'll size the 3-year program to your refund portfolio.
Book a recovery review →