Tax, finance, and compliance departments can now process agency tax notices within 30 days — avoiding penalties, non-compliance, and sequential notices. NOTICENINJA tax compliance software, an automated platform, addresses the full lifecycle of tax notice management, from intake, document management, and tracking to resolution, audits, and refund recovery.

Since our founding in 2008, the NOTICENINJA team has managed over 8 million tax and compliance notices for some of the world’s largest corporations and service providers. Prominent private equity firms, professional employer organizations, payroll service providers, CPA firms, and financial institutions rely on NOTICENINJA to automate tax notice resolution, freeing up time to work on higher-value work and improving compliance confidence.

Our History

 

As the former owners of a payroll company, NOTICENINJA co-founders Amanda Reineke and Rick Pinkerman understand the pain of tax notices. For years, they saw their peers struggle to manage the tsunami of notices delivered to their mailboxes each day. High-level professionals were shackled to their desks, manually tracking notices on spreadsheets and wasting hours digging for information in email threads. When tax professionals retired or moved on, their institutional knowledge left with them, leaving remaining team members in the dark. Processers had no central system. No single source of truth. No automation. Just endless reactive work.

There was no alternative.

The result? Sequential notices piled up, critical tasks fell between the cracks, and costly penalties and interest payments accumulated. People were resigned to the fact that panic and sleepless nights were the norm when it came to tax compliance.

Amanda and Rick knew there had to be a better way.

So, in 2008, they founded the Agency Notice Tracking System (ANTS). Armed with cutting-edge technology and automated workflows, ANTS streamlined and digitized tax compliance and brought order and structure to a chaotic, unruly system.

Amanda Reineke CEO Co-founder (9)

Over the years, ANTS evolved and NOTICENINJA was born. As the first and only fully automated, collaborative, centralized, and customizable tax and compliance notice management system, NOTICENINJA has transformed how organizations process tax notices.

NOTICENINJA

 

NOTICENINJA is a modern SaaS CRM for tax notice management. The cloud-based, SOC 2 compliant platform leverages optical character recognition (OCR), machine learning, and AI-enabled workflows to eliminate the guesswork (and grunt work) of resolving notices issued by local, city, state and federal agencies.

NOTICENINJA is:

AUTOMATED

Documents are scanned using NOTICENINJA’s proprietary OCR technology, which makes data actionable. Machine learning and AI then generate best practice workflows and automatically assign tasks to the appropriate stakeholders.

CENTRALIZED

All tax notice data lives in one location, so users never need to waste time tracking it down. The increased visibility gives users deep insight into where notices are coming from and how resources are allocated, so they can proactively resolve them.

CUSTOMIZABLE

NOTICENINJA offers open endpoint API, which enables integration with users’ systems to automate data flow, reduce manual work, and streamline notice processing. This flexibility allows users to scale their operations frictionlessly.

With NOTICENINJA, multijurisdictional organizations can reduce the number of notices they receive, eliminate avoidable late fees and interest charges, and mitigate non-compliance risks, like levies and liens. Users gain confidence that each notice received is tracked and managed, and newfound peace of mind.

Our Expertise

 

The NOTICENINJA team takes its responsibility to clients seriously, which is why continuous learning and improvement are deeply ingrained in our ethos. We closely monitor the evolving tax and compliance landscape and obsessively track changing rules and regulations. To do this, we routinely tap into our network of tax experts to solicit information and advice about industry changes. To stay abreast of industry trends, we regularly attend payroll and tax conferences nationwide. To solicit feedback from our valued partners, we formed a client advisory board.

Schedule a meeting to learn more about how your organization can automate tax notice management and compliance with NOTICENINJA.

Contact us to learn more about tax notice compliance

Frequently Asked Questions

Does NOTICENINJA automatically assign notices?

Yes, NOTICENINJA is corporate tax notice compliance software that automates key workflows including notice assignments. The platform employs a rule-based system that can manage multiple level rules and ensure notices are directed to the appropriate stakeholder. As a result, you’ll never have to worry about notices being misdirected or slipping between the cracks.

Can it generate reports to show how things are going?

Yes, NOTICENINJA’s dashboards and advanced reporting capabilities will give you a bird’s eye view of the tax notices your organization receives – and deep insight into liabilities and opportunities. With NOTICENINJA’s tax notice management and resolution software, you can accurately assess where notices are coming from and how much time and money you expend per jurisdiction. That insight will allow you to get to the root cause of your tax compliance challenges, so you can reduce notice volume and better manage workloads.

Does your company offer services to help with backlogs?

Yes, we do.

Backlogs are common and can create a vicious cycle. When organizations have a backlog of notices to respond to – and lack the manpower to tackle them – it’s easy for notices to fall by the wayside. When notices aren’t addressed promptly, issuing agencies will send duplicate or sequential notices, which exacerbates the existing backlog.

If your organization is struggling, NOTICENINJA can help close out your backlog of notices – and empower you to remain backlog-free. The platform’s automated workflows and due date tracking and document management functionalities enable organizations to resolve notices within 30 days, eliminating the cycle of follow-up notices and growing backlogs.

Can NOTICENINJA track agency agents (Contacts) by phone and email?

Yes, NOTICENINJA’s tax resolution software has a module that allows you to track and manage all agency contacts and other related information. Within the module, you can view contacts’ addresses, links and login information, which eases traditional change management challenges. Users can also include notes about specific jurisdictions and contacts to streamline notice resolution.