Every notice you receive is absorbed into NOTICENINJA — actionable, informational, duplicates, and sequentials alike. Your investment is sized by your annual volume and the modules your team actually needs, with Data Validation Services built into every package. Here's how it works for your world.
Each package unlocks a set number of workflow modules and includes Data Validation Services at the level matched to your package. Most teams land in the middle of the ladder — your exact tier is confirmed in a business case review.
All packages include the Kata™ AI ingestion engine, Data Validation Services, unlimited notice absorption within your volume band, and SOC 2 Type II–certified security. Your exact investment is confirmed in a business case review.
| What's included | Starter | Growth | Scale | Professional | Enterprise | Enterprise Custom |
|---|---|---|---|---|---|---|
| Annual workflows included | Up to 500 | Up to 1,000 | Up to 5,000 | Up to 10,000 | Up to 20,000 | Up to 200,000 |
| Workflow modules | 1 — Notices | Up to 3 | Up to 5 | Up to 7 | All 8 | All 8 |
| Users | Up to 5 | Up to 10 | Up to 25 | Up to 50 | Up to 200 | Up to 500 |
| Kata™ AI ingestion | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| All notices absorbed & tracked | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Data Validation ServicesBuilt into every package — ongoing, every year | Basic | Basic | Core | Enhanced | Full-service | Full-service+ |
| Language translation | 1 | Up to 25 | Up to 50 | Up to 75 | Up to 95 | Up to 95 |
| API access | Limited | Limited | 100 GB | Full · 250 GB | Custom · 500 GB | Custom · 1 TB |
| Audit workflows included | — | — | — | 200/yr | 500/yr | 1,000/yr |
| Email Integration | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| MFA for agency access | Add-on | Add-on | Add-on | Included | Included | Included |
| Ninja eFax | Add-on | Add-on | Add-on | Included | Included | Included |
| Ninja eSignature SuiteIncluded whenever POA is selected | Add-on | Add-on | Add-on | Included | Included | Included |
| Transcript downloads | Coming soon | Coming soon | Coming soon | Coming soon | Coming soon | Coming soon |
| Onboarding & setup | One-time | One-time | One-time | One-time | One-time | One-time |
| Support | Standard | Standard | Priority | Priority | Named CSM + sandbox | Named CSM, Data Specialist team + sandbox |
Volumes above 200,000 workflows per year are bespoke-quoted. Module mixes within each tier are flexible and can be swapped as your needs change. Exact pricing is confirmed in your business case review.
Everything you receive counts — actionable and non-actionable, duplicates, and sequential follow-ups. All of it is absorbed, tracked, and searchable, so nothing slips.
Which modules you need — and the expected annual workflows in each: POAs filed, rate notices processed, refund checks received, registrations, audits, amended returns.
How many people need access, and in what roles — processors, reviewers, managers, and view-only — including any service providers you assign tasks to.
Our team models and validates your notice data as Kata™ learns your environment — year one builds your data model, and ongoing maintenance keeps it accurate every year after. No separate line item.
Choose your world. We'll show the modules teams like yours start with — and the questions we'll ask to size your business case.
You manage notices, rates, and registrations for hundreds or thousands of client EINs. Volume is high, duplicates are constant, and every missed SUI rate costs a client money.
Every client company multiplies your state footprint — SUTA rates, registrations, POAs, and refunds tied to client onboarding and terminations. Notices for terminated clients keep arriving long after they're gone.
Notice resolution can be a profitable, branded service line instead of an absorbed cost. Track POAs, amended returns, and audits per client — with e-signature built in for engagement letters and authorizations.
Many entities, many jurisdictions, and outsourced providers who need to be held accountable. Refund checks, amended returns, and audits belong in the same system as your notices — with one record of who's doing what.
Portfolio-wide visibility into notices, refunds, and audit exposure — with service provider accountability at every portco and reporting your deal teams can actually use. Most firms adopt in sequence: Notices › Refund Checks › Audits › Refund Recovery.
Holding companies, charters, and subsidiaries each generate their own agency mail — information-return penalty notices, B-notices, withholding, state licensing, and exam activity. Regulators expect a defensible record of every notice and its resolution, and your vendors expect to pass a security review. Ours is ready.
Every notice absorbed, classified, and routed — actionable, informational, duplicates, and sequentials — with deadlines that can't be missed.
Log, track, and deposit every refund check before it goes stale — with at-risk reporting on aging checks.
Status tracking for every amended return in flight, from filing to resolution.
Manage exams and audits end to end — document requests, deadlines, and outcomes in one place.
Powers of attorney, authorizations, and third-party access (TPA) in one place — track pending and active documents on every account, and request and track e-signatures for agency setup. Prefillable PDF forms with client-mapped fields mean POAs generate themselves.
New state and local registrations, entity changes, and dissolutions — tracked to completion, with prefillable PDF forms you field-map once and reuse across every filing.
Capture every SUI/SUTA rate notice and flow verified rates back to your payroll engine.
Bring in mail beyond tax — 401(k), insurance, legal, and benefit notices — and route it to the right department. No workflow needed; every document is stored at the entity level for future access.
Notices that arrive by email flow straight into the platform from a monitored inbox — no forwarding, no manual uploads. Built in, not bolted on.
NOTICENINJA holds a dedicated phone number and receives agency PIN codes for you — no more chasing texts to log into state portals.
Send and receive agency correspondence by fax directly inside the platform, attached to the right case.
E-signature for POAs, authorizations, and engagement letters — signed, stored, and tied to the workflow they belong to.
A 30-minute business case review takes your volume, your modules, and your team — and returns a firm proposal with projected savings. No generic quotes.
Programs are tailored to how you operate — from corporate tax departments and private equity portfolios to service providers managing notices at scale. Your review starts with the model that fits.
Build my business case Email sales@noticeninja.com