Kata™ — our agentic data ingestion engine — is now built into your platform, replacing OCR. It reads, validates, and structures every notice the moment it arrives, so the few minutes your team spends checking OCR output on each notice all but disappear. This isn't a trial. It's your platform getting smarter.
Nothing to migrate · No new logins · A person stays in the loop
This isn't a trial. It's an upgrade — switched on inside the workspace you already use.
For well over a decade, NOTICENINJA® has ingested notices across thousands of jurisdictions — first with OCR. Kata is the next step: the same job, done with understanding instead of character matching. You don't change anything. The engine underneath simply gets dramatically better.
Three things to know — and most of your day doesn't change at all.
Kata replaces OCR as your ingestion engine. It reads, understands, validates, and structures every notice — surfacing only the exceptions your team needs to touch.
It runs on the same notice intake you use today. No new logins, no workflow changes, no data migration — we turn it on inside your existing workspace.
A materially more capable engine means your annual platform fee is increasing to reflect it. The specifics arrive in your Order Form Amendment, reviewed with your account team.
In the martial arts, a kata (型) is a form — a precise sequence of movements practiced until it is flawless and repeats perfectly every time, under any conditions. That discipline is exactly what we built.
Kata runs one disciplined sequence on every notice — Capture, Understand, Extract, Validate, Create, Elevate — at any volume, with the same precision your team can count on. It doesn't get tired, distracted, or sloppy on the thousandth notice of the day. It performs the form, every time.
And like any good practice, it has a clear purpose: free your specialists from rote review so their judgment goes where it matters most.
Where OCR stops at turning pixels into characters, Kata understands the document — what it is, what it means, and what to do with it. Here's the full sequence, end to end.
Mailroom scan, upload, or email forward — Kata takes the notice from your existing intake. There's no new step for your team and nothing to learn.
Kata recognizes what kind of notice it is, which agency or jurisdiction issued it, and what it concerns — interpreting the document the way an experienced specialist would.
Notice type, tax period, amounts, due dates, account and case numbers, jurisdiction — captured as structured, usable data, consistently, on every notice.
Per-field confidence scoring, duplicate and sequential detection, and consistency checks mean uncertainty is caught and flagged before it ever reaches your team.
A correctly classified, structured notice record is created and routed inside NOTICENINJA® — no file renaming, no spreadsheet keying, no manual assignment.
Instead of reviewing every result, specialists handle only the flagged exceptions and the judgment calls that genuinely need a human — where their expertise actually pays off.
Kata is the ingestion engine — not the resolution layer. Once a notice is read, validated, and structured, NOTICENINJA®'s workflows take over to drive it through to resolution, exactly as they do today. Kata makes the front door faster and more accurate; everything downstream keeps working the way you know it.
OCR served you well for years — it's how NOTICENINJA® started. Kata is built on that experience and goes further: from reading characters to understanding documents.
A heritage, not a replacement of your workflow. NOTICENINJA® has ingested notices across thousands of jurisdictions for well over a decade. Kata is the distillation of that expertise into an engine that reads the way your best specialists do — only faster, and at any scale.
Today your team reviews 100% of notices. With Kata, they handle only the ~10% flagged exceptions. Enter your volume, labor cost, and the platform-fee increase from your Order Form Amendment — then generate a one-page report you can share with management.
Don't want to dedicate internal resources to exception management and data validation? NOTICENINJA® managed services handles the flagged exceptions for you — with volume-based pricing scaled to your actual exception volume.
Kata's confidence scoring surfaces notices that need review. We baseline your exception volume and price accordingly.
Experienced Notice Ninja specialists review exceptions, validate data, resolve classification conflicts, and prepare clean records for your downstream workflows.
Reviewed and validated records land back in your platform with full audit trails. Your team focuses on resolution, not review.
No setup. No minimums. You pay for the exceptions your notices generate.
Your managed services fee is calculated against this exception volume. It's a cleaner, more predictable model than guessing at labor hours—you pay for what Kata flags.
Don't hire or train a team to handle exceptions—we do it at scale.
Same specialists, same process, every time—no staffing variability.
Clean data lands in your platform. Your team drives notices to resolution, not review.
Volume-based pricing means no surprises. You know the cost per exception upfront.
Not sure which model fits your team?
Talk to your CSM about optionsWhen Kata switches on, two documents come your way for review. Your account team walks you through both, in plain language.
A short addition to your Master Subscription Agreement covering the new capability in plain language. In short:
Updates your order form to reflect the new annual platform fee now that Agentic Data Ingestion is built into your platform as the ingestion engine.
Agentic ingestion is a step-change in capability over OCR: it reads with understanding, validates its own work, and removes hours of routine review. Your annual platform fee increases to reflect that more powerful engine. Here's how we keep it transparent.
Effective July 2026 — for monthly-billing clients, the new platform fee is prorated on your July 2026 invoice, then added to your annual contract.
The new fee is spelled out in your Order Form Amendment, in writing, before anything changes.
Your CSM walks through the amendment with you and answers every question first.
For monthly-billing clients, the new fee appears on your July 2026 invoice — prorated for the month — and is then added to your annual contract.
For most teams the eliminated review hours more than offset the change. Build your own ROI report above and share it with management.
The intelligence is new; the discipline around your data is not. Here's how Kata is governed.
Your documents are never used to train outside AI models without your consent. Processing happens to serve you — not to improve someone else's model.
Kata reads and structures; your team decides. AI output supports professional judgment and never makes the final call on a notice alone.
The AI Addendum and your Data Processing terms set out exactly how data is handled and which trusted providers process it, under strict data-protection obligations.
A simple, low-effort sequence — most of it on our side.
Kata activates inside your existing workspace. No new logins, no downtime, nothing for your team to install.
Every incoming notice is read, validated, and structured automatically. The routine OCR-review step starts to disappear from your team's day.
The AI Addendum and your Order Form Amendment come over for review. Your account team walks through both with you.
Kata is now your ingestion engine. Your specialists focus on exceptions and resolution — the work that needs them.
No. Kata is becoming your platform's ingestion engine, replacing OCR. It's a permanent upgrade, switched on inside your existing workspace.
No. We turn Kata on for you. There's nothing to install, migrate, or configure on your side.
No. Kata runs on the same notice intake you already use, and the rest of NOTICENINJA®'s workflows are unchanged. Your team keeps working exactly as they do today — with far less manual review.
It all but goes away. Kata reads, validates, and structures every notice and surfaces only the exceptions — so your team reviews what genuinely needs a human, not every result.
Yes. The new engine is materially more capable, so your annual platform fee is increasing to reflect it. The specifics arrive in your Order Form Amendment, and your account team reviews it with you before anything is finalized.
For monthly-billing clients, the updated platform fee takes effect on your July 2026 bill — prorated for the month — and is then incorporated into your annual contract. Your Order Form Amendment documents the change, and your account team reviews it with you first.
Use the ROI calculator above. Enter your notice volume, labor cost, and the fee increase from your Order Form Amendment, then generate a one-page report with the savings, ROI, payback period, and productivity charts — ready to print or save as a PDF for your leadership.
Kata applies per-field confidence scoring and flags anything uncertain for review, rather than presenting every result as equally certain. It also detects duplicates and sequentials that are easy to miss by hand.
Tax notices and compliance correspondence across thousands of jurisdictions — the documents NOTICENINJA® has ingested for well over a decade. Kata understands their structure and meaning, not just their text.
No — your data is never used to train outside AI models without your consent. How data is handled, and which trusted providers process it, is governed in writing by the AI Addendum and your Data Processing terms.
No. A person stays in the loop. Kata is the ingestion engine — it reads and structures notices — while your team and NOTICENINJA®'s workflows drive each notice through to resolution.
Your account team is ready to walk you through what's changing, show you your own numbers, and answer every question — on your timeline.
Questions any time: Amanda@noticeninja.com · Rick@noticeninja.com