NOTICENINJA® turns the chaos of incoming notices into a single, real-time operating system — agentic ingestion, automated workflows, full visibility, and recovered dollars. Gain real-time visibility into your notice volume across every jurisdiction — and reduce the penalties and interest you pay each year.
Kata™ is NOTICENINJA's agentic ingestion engine. Where legacy OCR just lifts text off a page, Kata understands a notice: it identifies the agency, jurisdiction, notice type, tax period, amounts, and deadlines, then creates the right task and routes it to the right owner — no templates, no manual keying.
One platform replaces the spreadsheets, shared inboxes, and paper trays that let notices slip through the cracks.
Rule-based automation creates and assigns tasks to the right department, employee, or vendor. Start from best-practice workflows, then tailor them to your org — with due-date tracking that keeps nothing past deadline.
Digitize every notice and supporting doc in one secure repository. Built-in eSignature keeps POAs and Agents on File current — so nothing is lost, and penalties from mismanaged paper disappear.
Centralize agency addresses, contacts, logins, and resource links in one place — with notes, preferred contacts, and ratings. Your team's institutional knowledge stays put, even when people move on.
A bird's-eye view of every notice — by jurisdiction, status, owner, and cost. Surface liabilities and opportunities, get to root causes, and reduce notice volume over time with advanced reporting.
Kata™ recognizes when a new notice is a follow-up or duplicate of one you already have, merging them automatically. Break the backlog cycle of duplicate and sequential notices for good.
A consistent header layout and tabs across every screen mean fast adoption and minimal downtime. The platform is designed around the user — powerful underneath, effortless on top.
Overpayments, credits, and refunds owed back to you are easy to miss in the notice noise. Refund Recovery surfaces what agencies owe you and drives it to collection — turning your compliance operation into a source of returned cash.
See Refund RecoveryNo more guessing what's outstanding or where the bottlenecks are. Real-time dashboards show open notices, status, owners, and dollars at stake, so leaders can manage workloads, spot risk early, and prove compliance on demand.
See exactly how many notices each jurisdiction is generating — U.S. state by state and country by country. Your entire footprint, ranked so the busiest jurisdictions surface first, so you can spot concentration, staff against it, and trace volume back to its root cause.
Each workflow encodes best practices for a specific compliance scenario — ready to use, fully customizable.
NOTICENINJA is cloud-based and SOC 2 certified, with the controls enterprise tax, finance, and compliance teams require. Your most sensitive notice data is protected at every step.
Bring a stack of your toughest notices. We'll show you how Kata™ reads them, how workflows route them, and how fast your team can clear them.
OCR converts an image into raw text. Kata goes further — it interprets the notice the way a trained analyst would, recognizing the issuing agency, jurisdiction, notice type, tax period, amounts, and deadlines, then creating the right task and routing it automatically. Less manual cleanup, fewer errors, faster resolution.
Yes. A multi-level, rule-based system directs each notice to the appropriate stakeholder, so nothing is misdirected or falls through the cracks. Workflows start from best practices and can be customized to your organization.
Yes. Dashboards and advanced reporting give a real-time, bird's-eye view of notice volume, status, and cost by jurisdiction — surfacing liabilities and opportunities, helping you find root causes, and reducing notice volume over time.
Yes. Backlogs create a vicious cycle: unaddressed notices trigger duplicates and sequentials that grow the pile. Automated workflows, due-date tracking, and document management help teams clear the backlog and stay ahead of new notices before they escalate.
Yes. The Agency Knowledge Base stores contact details, addresses, links, and login information, plus jurisdiction-specific notes — easing change-management and streamlining resolution.